January 23, 2017, City of Bayard Meeting Highlights
By Alexis Rico (Grant County Beat Intern)
The Bayard City Council held its regular meeting session on Monday, January 23, 2017, at 2:00 p.m. Councilor Zeke Santa Maria was not present.
After the agenda for the meeting was approved, the Council approved the consent agenda, which included the minutes of regular meeting of Monday, January 9, 2017; the accounts payable report for Monday, January 23, 2017; the library report for December 2016; the fire report for December 2016; the attendance to the CPO (Central Purchasing Office) Recertification workshops upon release of schedule for Kristina Ortiz; the attendance to Grant County Day in Santa Fe, New Mexico on Wednesday, February 1, 2017 for Council and Clerk; the attendance to the 28th Annual Municipal Day meeting on Wednesday, February 22, 2017, in Santa Fe, New Mexico for Council and Clerk; travel for the 2017 Legislative Session as required; the attendance to the New Mexico Floodplain Managers Association (NMFMA) Spring Conference in April 2017 in Albuquerque, New Mexico for Kristina Ortiz for floodplain training credits.
Under Occam Engineers’ Inc. projects and update and necessary action portion of the meeting, the water tank project was announced to be almost complete. Engineers’ Inc. is waiting for the final change order items to be finished. The water meter project is also almost complete. To complete the project, Engineer’s Inc. is just waiting for the replacement gateway for the site of the water tank and the change order for the expenditure of final project funds. The last project discussed at the meeting was the Community Development Block Grant (CDBG) Orchard Street project. The project is waiting for approval in order for construction advertisement to begin.
The council approved the motion to apply for the 2017/2018 Local Government Road Fund (LGRF) Funds for street and drainage improvements for Elm Street and Maple Street for engineering services. This occurred after Clerk Kristina Ortiz recommended that the City of Bayard apply for the funds.
There was no representation for the Village of Santa Clara presentation on historic Fort Bayard portion of the agenda.
The Council then approved December 31, 2017, Financial Statement and Resolution 4-2017 Mid-Year Budget Adjustments.
Mayor Pro-Tem Chon Fierro, under his councilor report, asked that the Council consent to the painting of the train depot lettering. The paint and labor would be donated by Mr. Seville. Fierro also asked about the clean-up of the property on Guinevan Street owned by Foy Inc.
The meeting was properly ended at 2:20 p.m.
February 13, 2017, City of Bayard Meeting Highlights
The Bayard City Council held regular session meeting on Monday, February 13, 2017, at 2:00 p.m. Councilor Raul Villanueva did not attend.
The first item approved by the Council was the agenda for the meeting.
The Council also approved the consent agenda, which included the minutes of the regular meeting held on Monday, January 23, 2017; the accounts payable report for Monday, February 13, 2017; the library report for January 2017; the fire report for January 2017; the maintenance report for January 2017; the police report for December 2016; the wastewater report for January 2017; and the attendance to the GPS Training with Grant County Planning for Kristina Ortiz and Mike Paez on Wednesday, February 15, 2017 through Thursday, February 16, 2017, with a cost of $300 for each person.
Dominic Fierro presented the 2016 Audit Report as approved by the New Mexico State Auditor to the Council at the meeting. Fierro analyzed the two findings relating to mileage and per diem and budgetary compliance. Fierro stated that the findings were minimal and did not affect the financial statements. The City of Bayard received an unqualified rating for the audit. After the presentation, Councilor Zeke Santa Maria made a motion to accept the 2016 Fiscal Year Audit Report as approved by the New Mexico State Auditor. The motion carried.
At the meeting, The Council approved the motion to award the Wastewater Effluent Phase 2B Engineering Services to Trumm Engineering. This occurred after Clerk Kristina Ortiz presented a recommendation to award the engineering services to Trumm Engineering. Four proposals from different engineering corporations were received for the engineering services and evaluated by a committee of four individuals. Trumm Engineering and Bohannan Houstan Inc. both received a ranking of 456 points.
Scott Terry of the Chamber of Commerce presented information regarding Historic Fort Bayard by the Village of Santa Clara to the Council. Following the presentation, the Council approved a motion to support the project and a motion to adopt Resolution 5-2017 (Resolution of Support).
Mayor Pro-Tem Chon Fierro, in his councilor report, asked about the status of the water on the Villegas property. Fierro also asked about the overgrown trees in Bayard, painting of the fire hydrants and the status of Depot property.
The meeting was properly adjourned at 2:37 p.m.